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OPEN SESSION – 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM – 13777 FRUITVALE AVENUE

COMMISSION INTERVIEWS

1.  4:00 p.m. Anne Sanquini
2.  4:20 p.m. Neil Malhotra
3.  4:40 p.m. Myrna Thompson
4.  5:00 p.m. Andrew Barnes
5.  5:20 p.m. Anuradha (Ann) Singh
6.  5:40 p.m. Susie Vedantham Nagpal

CLOSED SESSION– 6:00 P.M. – ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE

ANNOUNCEMENT OF CLOSED SESSION ITEMS

CALL MEETING TO ORDER – 6:0 0 P.M.

ANNOUNCEMENT OF CLOSED SESSION ITEMS

ADJOURNED TO CLOSED SESSION – 6:00 P.M.

Conference With Labor Negotiators (Gov't Code 54957.6): Agency designated representatives: Dave Anderson, City Manager Employee organization: SEA

Conference With Legal Counsel – Initiation of litigation (Gov't Code Section 54956.9(c): (2 potential cases)

Conference With Legal Counsel – Threatened Litigation: Significant exposure to litigation pursuant to Government Code section 54956.9(b): (1 potential case)

Liability Claim ( Gov’t Code Section 54956.95 – Claimant: Jenkins, John Agency claimed against: City of Saratoga

REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE

MAYOR’S REPORT ON CLOSED SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT OF CITY CLERK ON POSTING OF AGENDA

(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on February 28, 2003)

COMMUNICATIONS FROM COMMISSIONS & PUBLIC

Oral Communications on Non-Agendized Items

Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff.

Communications from Boards and Commissions

None

Written Communications

Letter from the Saratoga Rotary requesting that the City of Saratoga support their 26th annual “Great Race” which will be on April 6, 2003.

Oral Communications - Council Direction to Staff

Instruction to Staff regarding actions on current Oral Communications.

ANNOUNCEMENTS

None

CEREMONIAL ITEMS

1A. Proclamation – Science Fair Week March 9-15, 2003 Recommended action: Read proclamation.

1B. Proclamation – Colon Cancer Awareness Month Recommended action: Read proclamation.

SPECIAL PRESENTATIONS

2. Housing Trust of Santa Clara County – Roccie Hill, Executive Director Recommended action: Informational only.

CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.

3A. City Council Retreat Minutes –February 1, 2003 Recommended action: Approve minutes.

3B. City Council Minutes – February 19, 2003 Recommended action: Approve minutes.

3C. Review of Check Register Recommended action: Approve check register.

3D. January and February 2003 Budget Flash Report Recommended action: Accept report.

3E Planning Action Minutes – February 26, 2003 Recommended action: Note and file.

3F. Amendments to Second Dwelling Unit Ordinance – Second Reading and Adoption Recommended action: Adopt ordinance.

3G. Claim of John Jenkins; Claim No. GL-054463 Recommended action: Reject claim.

PUBLIC HEARINGS

(Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting)

4. Mills Act Property Tax Abatement Program. Recommended action: Adopt resolution establishing the City’s participation in the Mills Act Property Tax Abatement Program.

5. Review the Existing Criteria in the Heritage Preservation Ordinance Chapter 13-15.010 that is Used to Evaluate a Structure’s Potential to be Placed on the Heritage Resource Inventory. Recommended action: Accept report and direct staff accordingly.

OLD BUSINESS

6. Saratoga Library Project Update Recommended action: Accept report.

7. Gateway Design Standards Purpose Statement Recommended action: Accept report and approve purpose of the Gateway Design Guidelines.

NEW BUSINESS

8. Resolution of Intent to Amend Article 16 of the Saratoga Code – Relating to the Maintenance of Building Sites Recommended action: Adopt resolution.

9. Congress Springs Park Safety Net Extension – Award of Construction Contract Recommended action: Award contract; authorize City Manager to execute contract; authorize staff to execute change orders.

10. North Campus Fence Project – Award of Construction Contract Recommended action: Award contract; authorize City Manager to execute contract; authorize staff to execute change orders.

11. Santa Clara County Library Lease Agreement Recommended action: Provide final direction to staff on lease terms to be negotiated

COMMISSION ASSIGNMENT REPORTS

Arts Commission                            Waltonsmith
Planning Commission                        Kline
Parks and Recreation Commission            Waltonsmith
Finance Commission                         Streit
Library Commission                         Kline
Public Safety Commission                   King
Heritage Preservation Commission           Streit
Youth Commission                           King
Gateway Task Force                         Kline
Library Expansion Committee                Bogosian
Gateway Task Force                         Waltonsmith
Library Expansion Committee                Kline
Highway 9/Village Green Task Force         Bogosian
VTA Restroom Ad Hoc                         Waltonsmith
Norton Road Fire Access Ad Hoc Committee    Bogosian
West Valley College Ad Hoc Committee        Waltonsmith
LAFCO Ad Hoc Committee                      Kline
Mt. Winery Ad Hoc Committee                 Kline
Tree Ordinance Update Ad Hoc Committee      King
Library Grand Opening Ad Hoc Committee      Waltonsmith
Chamber Ad Hoc Committee                    King

CITY COUNCIL ITEMS

OTHER

CITY MANAGER’S REPORT

ADJOURNMENT

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II)

3/19 Regular Meeting

4/2 Regular Meeting

4/16 Regular Meeting

4/26 Special Meeting Council/Commission Meeting

5/7 Regular Meeting

5/21 Regular Meeting

6/4 Regular Meeting

6/18 Regular Meeting

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8/6 Regular Meeting - City Manager Evaluation

8/20 Summer Recess

9/3 Regular Meeting

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11/5 Regular Meeting

11/19 Regular Meeting

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12/9 Special Meeting - Council Reorganization

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