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OPEN SESSION – 3:40 P.M. ADMINISTRATIVE CONFERENCE ROOM – 13777 FRUITVALE AVENUE

COMMISSION INTERVIEWS

1. 3:40 p.m. Stephen Gou 2. 4:00 p.m. Michael Schallop 3. 4:20 p.m. Lino Martire 4. 4:40 p.m. Cynthia Barry 5:00 p.m. Discussion

CLOSED SESSION– 6:00 P.M. – ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE

ANNOUNCEMENT OF CLOSED SESSION ITEMS

CALL MEETING TO ORDER – 6:0 0 P.M.

ANNOUNCEMENT OF CLOSED SESSION ITEMS

ADJOURNED TO CLOSED SESSION – 6:00 P.M.

Conference With Labor Negotiators (Gov't Code 54957.6):

Agency designated representatives: Lorie Tinfow, Assistant City Manager & Jesse Baloca, Administrative Services Director Employee organization: SEA

Conference With Labor Negotiators (Gov't Code 54957.6):

Agency designated representatives: Dave Anderson, City Manager Employee organization: SMO

Conference With Legal Counsel – Initiation of litigation (Gov't Code Section 54956.9(c): (1 potential case)

Conference With Legal Counsel – Threatened Litigation: Significant exposure to litigation pursuant to Government Code section 54956.9(b): (2 potential case)

REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE

MAYOR’S REPORT ON CLOSED SESSION

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT OF CITY CLERK ON POSTING OF AGENDA

(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on March 14, 2003)

COMMUNICATIONS FROM COMMISSIONS & PUBLIC

Oral Communications on Non-Agendized Items

Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff.

Communications from Boards and Commissions

None

Written Communications

1) Letter from the Saratoga Business Development Council (SBDC) regarding streetlights in the Village.

2) Letter from Saratoga Business Development Council (SBDC) regarding tree lights in the Village.

Oral Communications - Council Direction to Staff

Instruction to Staff regarding actions on current Oral Communications.

ANNOUNCEMENTS

None

CEREMONIAL ITEMS

None

SPECIAL PRESENTATIONS

None

CONSENT CALENDAR

The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.

3A. City Council Minutes –February 5, 2003 Recommended action: Approve minutes.

3B. City Council Minutes – February 11, 2003 Recommended action: Approve minutes.

3C. City Council Minutes – March 5, 2003 Recommended action: Approve minutes.

3D. Review of Check Register Recommended action: Approve check register.

3E Planning Action Minutes – March 12, 2003 Recommended action: Note and file.

3F. State of California Department of Parks and Recreation 2000 Bond Act Per Capita Block Grant Resolution and Robert-Z-Berg-Harris Urban Open Space and Recreation Program Block Grant Resolution Recommended action: Adopt resolutions.

PUBLIC HEARINGS

4. FY 2003-2004 Community Development Block Grant Funding Recommended action: Conduct public hearing; adopt resolutions; appoint new Councilmember to serve on the Subcommittee to review applications for CDBG Septic Abatement Funds.

OLD BUSINESS

5. Saratoga Library Project Update Recommended action: Accept report; increase the authorized budget; increased Gilbane’s contract.

6. Five Year Capital Improvement Plan - F.Y. 2002/2003 Update Recommended Action: Accept Report and provide direction to staff

NEW BUSINESS

7. Resolution of Support from the City Council Supporting the Application for a Grant by the Saratoga Historical Museum to Provide Funding for a Consultant to Prepare a Long Range Plan for the Museum Recommended action:Adopt resolution.

AGENCY ASSIGNMENT REPORTS

Agency                                        Delegate      Alternate
Association of Bay Area Governments           Kline         Bogosian
Chamber of Commerce Board                     Kline         King
County Cities Assn. Leg. Task Force           Waltonsmith   Streit
County HCD Policy Committee                   Bogosian      King
Emergency Planning Council                    Bogosian      King
Hakone Foundation Liaison                     Streit/Waltonsmith
KSAR Community Access TV Board                King          Kline
Library Joint Powers Authority Board          Kline         Bogosian
North Cent. Flood Cont. Zone Adv. Committee   King          Bogosian
Penin. Div., League of Cal. Cities            Kline         Waltonsmith
Santa Clara Valley Water Commission           Streit        King
Santa Clara County Cities Assn.
/City Selection Committee                     Streit        Waltonsmith
SASCC Liaison                                 Waltonsmith   Streit
Saratoga Business Development Council         Streit        Kline
Sister City Liaison                           King          Waltonsmith
West Valley  Solid Waste JPA                  King          Kline
Valley Transportation Authority PAC           Waltonsmith   Kline
West Valley Sanitation District               Bogosian      Streit
Silicon Valley Animal Control JPA             Bogosian      Streit

CITY COUNCIL ITEMS

OTHER

CITY MANAGER’S REPORT

ADJOURNMENT

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II)

3/20 Special Meeting – Planning Commission Appointments

4/2 Regular Meeting

4/16 Regular Meeting

4/26 Special Meeting Council/Commission Meeting

5/7 Regular Meeting

5/21 Regular Meeting

6/4 Regular Meeting

6/18 Regular Meeting

7/2 Regular Meeting

7/16 Regular Meeting

8/6 Regular Meeting - City Manager Evaluation

8/20 Summer Recess

9/3 Regular Meeting

9/17 Regular Meeting

10/1 Regular Meeting

10/15 Regular Meeting

11/5 Regular Meeting

11/19 Regular Meeting

12/3 Regular Meeting

12/9 Special Meeting - Council Reorganization

12/17 Regular Meeting

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AGENDA

SPECIAL MEETING

SARATOGA CITY COUNCIL

MARCH 20, 2003

SPECIAL MEETING – 6:00 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE.

CALL MEETING TO ORDER – 6:00 P.M.

PLEDGE OF ALLEGIANCE

ROLL CALL

REPORT OF CITY CLERK ON POSTING OF AGENDA

(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on March 14, 2003)

NEW BUSINESS

1. Adopt Resolution Appointing Members to the Planning Commission and Administer Oath of Office Recommended action: Adopt resolution and direct City Clerk to Administer Oath of Office.

ADJOURNMENT

In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868-1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]

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