Exporting Importing Procedures, Documentation & Laws, National  Conference in USA

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Export Import Procedure

Export Procedures

Once an exporting company is legally established, the various procedures that it regularly needs to follow in order to make exports are the following.

Order Acknowledgement to the Buyer

This involves the production of internal instructions by the exporter on the works, production and preparation of the goods for export order.

Finalization of Export Contract

Finalize the export contract stipulating the method of payment for the export consignment, and submit a copy to the respective Commercial Bank by any of such methods as hand delivery, fax, telex or post. Commercial Banks require six copies of letter of credit, and five copies of advance payment, cash against documents, and consignment note each.

Application to Export

Register the export order with a Commercial Bank who will in turn issue the export permit for the particular consignment. All sorts of exports except coffee have to be registered with any of the Commercial Banks, only the registration for coffee remains at the National Bank of Ethiopia.

Registration of Export Consignment

Fill in the Customs Declaration Annex form issued by the Commercial Bank and submit to the International/Foreign Business Department of the Bank.

Application for Quality Testing and Certification

When export products are ready, make arrangements for suitable packaging and apply to the Quality and Standards Authority of Ethiopia for quality testing, and acquire the Export Authorization Certificate.

Compliance with Movement Requirements

Compliance with Rules of Origin

Fill in the certificate of origin issued by the Ethiopian or the Dire Dawa Chambers of Commerce in order to qualify under the preferential tariff treatments.

Compliance with Tariff Schemes

Fill in the special movement forms or certificates issued by the Customs Authority. Currently, the special movement certificates include the EURI movement certificate that is required by the European Union Countries, and the form A for the Generalized System of Preferences-GSP Form A required by its member countries.

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• UNCITRAL Model Law on International Commercial Arbitration

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• Incorporating in USA

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• Exporting Importing Procedure in USA

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Insurance of Export Cargo

Insure the export cargo and acquire the insurance certificate or policy document issued by an insurance company.

Customs Declaration

To avoid costly delays, the exporter declares all facts about the export consignment, and all supporting original documents should be forwarded to the Customs Clearing Agents to enable customs formalities and authorization of the dispatch of the export goods. Accordingly, the exporter must hand over the Export Permit, the copy of the Customs Declaration Annex form, the Ethiopian Customs Declaration form, the Certificate of Origin, and the special movement forms/certificates (the EURI Movement Certificate and the GSP form A) to the clearing agents.

Movement of Export Cargo

To facilitate the movement of goods, transport documents should be acquired from the respective carrier. Although the type of transport documents depends on the mode of transport, the documents should be completed and signed by the carrier or its representatives.

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