North Harford Road Community Association, Inc.

By-Laws

 

 

 

Article I:              NAME, BOUNDARIES AND PURPOSE

Section 1: This Association shall be known as the North Harford Road Community Association, Inc.

Section 2: The boundaries of this Association are Northern Parkway on the south; City line on the north; Ridgeview to Fairdel to Rosalie Avenues and Moyer to Victory Avenues on the east; and Old Harford Road on the west.

Section 3: The purpose of this Association shall be to organize and operate exclusively for educational, social, recreational, charitable, and other nonprofit purposes; to sponsor and promote any civic endeavor for the improvement of the community and its environment; and to be strictly non-political and non-sectarian in nature and character.  No part of the earnings of this Association is to tenure to the benefit of any member.

Article II:             MEMBERSHIP

Section 1: Any person over the age of 18 or business within the boundaries of this Association is eligible for membership.

Section 2: Membership dues shall be set annually by the Board of Directors.  Annual dues notice shall be sent.

Section 3: The Association’s fiscal year shall be September 1 to August 31.

Section 4: A newsletter will be distributed to all members of this Association.  A household or business will be stricken from the newsletter distribution list when dues are more than one (1) year in arrears.

 

Article III:            OFFICERS AND THEIR DUTIES

Section 1: The officers of this Association shall consist of a President, Vice President, Treasurer, Recording Secretary and Corresponding Secretary.

Section 2: The President’s duties shall include:

  1. to preside at all general membership and Board meetings;
  2. to enforce the By-Laws; and
  3. to establish all committees.

Section 3: The Vice President’s duties shall be to assume the duties of the President in his/her absence.

Section 4: The Recording Secretary’s duties shall be:

  1. to keep an accurate record of all general membership and Board meetings;
  2. to present at each meeting the minutes of the previous meeting; and
  3. to conduct the meetings in the absence of the President and Vice President.

Section 5: The Treasurer’s duties shall be:

  1. to receive and care for all monies received by the Association;
  2. to be one of the signers of all checks and withdrawals on behalf of the Association;
  3. to deposit monies received by the Association in an approved bank;
  4. to present a financial report at each meeting;
  5. to present all bills at each meeting; and
  6. to conduct meetings in the absence of the President, Vice President and Recording Secretary.

Section 6: The Corresponding Secretary’s duties shall be:

  1. to take care of all matters of correspondence coming before the Association; and
  2. to conduct meetings in the absence of all other officers.

 

Article IV:            BOARD OF DIRECTORS

 

Section 1: The Board of Directors shall consist of the officers and at least eight (8) Board members.

Section 2: Nominees for the Board shall be contained in the June newsletter.  Additional nominees from the floor may be accepted at the June general membership meeting.

Section 3: Elections shall take place at the June meeting and the new Board shall take office after the adjournment of this meeting.

Section 4: All Board members shall serve a term of one (1) year.

Section 5: Vacancies occurring between elections shall be filled by the Board, and the person so chosen shall complete the term of his/her predecessor.

Section 6: Each Board member shall have one (1) vote and there shall be no proxy voting.

Section 7: The Board shall meet at least five (5) times a year.

Section 8: The Board may act for the Association, except for the following matters that must be approved by the general membership:

  1. zoning/land use issues;
  2. contributions to organizations; and
  3. any expenditure over $150.00, except for newsletter expenditures.

Section 9: The Association shall indemnify all members of the Board of Directors of the Association to the fullest extent required or permitted by the Annotated Code of Maryland.

 

Article V:             FINANCES

 

Section 1: All Association monies are to be deposited in a bank within the boundaries of the Association.

Section 2: The Bank Resolution shall require two (2) signatures to withdraw funds or sign checks. The authorized signers shall be the Treasurer and one (1) other officer.

Section 3: The Association shall endeavor to secure and maintain corporate and tax exempt status.

 

Article VI:            MEETINGS

Section 1: General membership meetings of this Association shall be held on the second Tuesday of every other month, from October through June, or at least five (5) times a year.

Section 2: Special meetings may be called by the Board with written notice to the membership.

Section 3: A quorum shall be at least twenty-five (25) members voting.

Section 4: A person’s dues must be current for him/her to vote.

Section 5: Members also may vote by absentee ballot. The absentee ballot must be signed and received by the meeting.

Section 6: The Association’s position shall be determined by the majority of the votes cast.

 

Article VII:          AMENDMENTS

Section 1: Amendments to the By-Laws must be approved by two-thirds (2/3) of the members voting.

Section 2: Proposed changes to these By-Laws must be contained in the newsletter distributed prior to the meeting at which the vote on the changes will be taken.

 

(Robert’s Rules of Order, Revised shall be the authority in any event not covered by these By-Laws)

Adopted as revised December 1998; Revised June 2001; Revised June 2002.